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Registry

INFORMATION FOR GRADUANDS

Confirmation of Attendance
Guest Tickets
Hire of Academic Dress (Robing)
Fees and Library books
Timetable and Location
Access
Procedures
Refreshments
Photographers/Framers
Membership of Alumni Association
Campus Map
Car Parking
Contact Details
Checklist

 

Confirmation of Attendance

Graduands will receive an email invitation to their conferring ceremony from our online ticketing system, Eventbrite, towards the end of September.

If you do not attend the ceremony, your award will be conferred in absentia, and your parchment will be sent to you by registered post following your ceremony in early November 2017.  Please ensure that your address is kept up to date as your parchment will be sent via registered post to the postal address.  You can log in and check these details via the ‘My Details (i-enabler log in)’ link on the Student Apps webpage.  Your address can be found under the ‘Biographical Details’ link.

Please note that the name that will appear on your parchment is the name that was recorded on your most recent statement of examination results.

Guest Tickets

Each graduand is permitted to bring up to two guests to the ceremony. Guests and graduands will be seated separately and graduands do not require a ticket. Guest tickets are available to graduands to print directly from our ticketing system, Eventbrite. Graduands will be emailed details to their DCU email account whereby a link will be provided which will enable you to register for and receive their tickets. Please note you must have indicated that you are attending before your guest tickets can be printed.  We strongly recommend that all guest tickets are printed to facilitate the smoothest possible access to guest seats. There is an option to use mobile tickets for this event but you must ensure that your guests have mobile access to these tickets on the day, as failure to produce tickets may result in access to the ceremony being denied.

Please note that we are unable to accommodate children under five.  You are very welcome to bring children under five onto the campus but you should note that the Helix is not a suitable venue for them and their carers should therefore be requested not to bring them into the Helix building but rather to avail of the other services on campus.

Hire of academic dress

Correct academic dress must be worn at graduation.  It should be hired from Phelan Conan Ltd.  Please use the pre-booking facility at www.phelanconan.com  

Please Note: Due to the implementation of a personal 3D Secure password during the credit card payment process on www.phelanconan.com, Phelan Conan Ltd staff are no longer able to take bookings over the phone. This has been created to protect your online payments and if you don’t already have a 3D secure password you can activate it by following the simple instructions during the booking process. If you have any problems setting up your password, please contact your bank.

Pre-booking of robes will be possible up to and including Thursday 26th October 2017.  The cost of hiring a set of robes is €42.  If you do not pre-book and pay on the day, the hire fee is €45.

All students must pre-book and arrange payment for their robes with official robemakers Phelan Conan Ltd before the deadline of Thursday 26th October 2017.

Methods of Pre-Booking

1) Online – www.phelanconan.com

Log on and select ‘Student Hire’, select ‘DCU’ and follow the instructions until you receive a reference number

2) Post – Forward a bank draft or postal order made out to Phelan Conan Ltd. to the above address for the cost of hire (€42.00) with a completed Pre-Booking Form.  When the payment is received you will receive a reference number by text message and email when the order is processed.


WHEN BOOKING YOUR ROBES IT IS ESSENTIAL THAT YOU SELECT THE CORRECT FACULTY AND AWARD OTHERWISE YOU COULD BE CONFERRED IN THE INCORRECT ROBES 

Contact details for Phelan Conan Ltd. can be found at https://www.phelanconan.com/contact-us/

Please note that the wearing of Mortar boards is optional for male and female graduands.

The robes you hire may be collected on arrival at the University from the robing room, which will be located in the 1838 Restaurant.  Robes may be collected at the following times:

Ceremony DateCeremony Time Collection Time
Wednesday, 1st November  10:00am

Tuesday, 31st October: 5:00pm-8:00pm OR

Wednesday, 1st November: 8:00am-9:30am

 1:15pm

Tuesday, 31st October: 5:00pm-8:00pm OR

Wednesday, 1st November: 10:30am-12:45pm

 4:30pmTuesday, 31st October: 5:00pm-8:00pm OR

Wednesday, 1st November: 2:00pm-4:00pm

 Thursday, 2nd November  10:15am

Wednesday, 1st November: 5:00pm-8:00pm OR

Thursday, 2nd November: 8:00am-9:45am

 2:30pm

Wednesday, 1st November: 5:00pm-8:00pm OR

Thursday, 2nd November: 11:00am-1:30pm

 Friday, 3rd November    10:00am 

Thursday, 2nd November: 3:00pm-6:00pm OR

Friday, 3rd November: 8:00am-9:30am

 1:15pm Thursday, 2nd November: 3:00pm-6:00pm OR

Friday, 3rd November: 10:30am-12:45pm

 4:30pm Thursday, 2nd November: 3:00pm-6:00pm OR

Friday, 3rd November: 2:00pm-4:00pm

 Saturday, 4th November  10:15am

Friday, 3rd November: 5:00pm-8:00pm OR

Saturday, 4th November: 8:00am-9:45am

 1:30pmFriday, 3rd November: 5:00pm-8:00pm OR

Saturday, 4th November: 11:00am-1:00pm

 The robing room will remain open for the return of robes as follows:

  • Wednesday 1st November: 8pm
  • Thursday 2nd November, 6pm
  • Friday, 3rd November: 8pm
  • Saturday 4th November: 4pm

We strongly encourage you to collect your robes on the day before your ceremony if possible. This will avoid excessive queues on graduation day.  If you are collecting your robes on the day of conferring then please allow adequate time for collection well in advance of the ceremony.  If you are not robed and seated at least 20 minutes before the ceremony begins, unfortunately it will not be possible to allow you to graduate in person.  You should, in addition, ensure that you are attired in a neat and presentable way.  It is strongly recommended that you bring safety pins and hair clips with you to secure your cap and hood.

Before you go to the Phelan Conan website, you may find it useful to refer to the information on academic dress and to look at photographs of different kinds of academic dress.

Before leaving the University after the ceremony, please return your robes to the robing room. 

Fees and Library books
You must have paid all fees and cleared all debts to the University (including outstanding Library fines) by the morning of your graduation day.  You must also have returned all books to the Library otherwise you will not be allowed to graduate. 

Timetable and Location
The timetable for the ceremonies is outlined below in the 'Graduation Schedule'. The location is The Helix, on DCU's Glasnevin campus.

Doors will open one hour before the beginning of the ceremony and graduands and their guests are requested to be seated twenty minutes before the start of the ceremony. The ceremony is expected to last approximately one hour and a half. For your own comfort and that of your guests, we ask you not to arrive at The Helix more than an hour early. If you have time to spare, you are welcome to avail of the Restaurant on campus.

Graduation Schedule

Wednesday, 1st November

10:00am
Faculty of Humanities and Social Sciences
  • Bachelor of Arts in Communication Studies

  • Bachelor of Arts in International Relations

  • Bachelor of Arts in Journalism

  • Bachelor of Civil Law

  • Bachelor of Science in Multimedia

 

Faculty of Humanities and Social Sciences & Dublin City University Business School
  • Bachelor of Arts in Economics, Politics & Law

 
 1:15pm
 Dublin City University Institute of Education
  • Bachelor of Science in Education & Training

  • Bachelor of Religious Education (English/History/Music)

  • Graduate Diploma in Leadership Development in ICT and the Knowledge Society

  • Master of Arts in Chaplaincy Studies & Pastoral Work

  • Master of Arts in Religion & Education

  • Master of Science in Education & Training Management (eLearning)

  • Master of Science in Education & Training Management (Leadership)

  • Master of Science / Graduate Diploma in Guidance Counselling

  • Professional Master of Education (Post-Primary)

 4:30pm
 Dublin City University Business School
  • All undergraduate awards (excl. Bachelor of Arts in Accounting & Finance, Bachelor of Business Studies (International Finance), Bachelor of Science in Aviation Management, and Bachelor of Science in Marketing, Innovation & Technology (Digital)) 

Thursday, 2nd November

10:15am
Dublin City University Institute of Education
  • Bachelor of Education

 

 2:30pm
 Faculty of Science & Health
  • All awards (excl. programmes of the School of Physical Sciences)

 

Friday, 3rd November

10:00am
Dublin City University Institute of Education
  • Certificate in Religious Studies (P/T)

  • Graduate Certificate in the Education of Pupils with Autistic Spectrum Disorders

  • Graduate Diploma in Inclusive Education, Learning Support & Special Education

  • Graduate Diploma in Learning Support & Special Educational Needs

  • Master of Education

  • Master of Education in Specific Learning Difficulties (Dyslexia)

  • Master of Education in Special Educational Needs

  • Masters in Special Educational Needs

  • Master of Teaching

  • Professional Certificate in Education

  • Professional Certificate / Diploma in Special & Inclusive Education

  • Professional Master of Education (Primary)

  • Master of Philosophy (Education)

  • All faculty research awards

 1:15pm
 Faculty of Humanities and Social Sciences
  • All Bachelor of Arts awards (excl. Bachelor of Arts in Communications Studies, Bachelor of Arts in International Relations & Bachelor of Arts in Journalism)

  • All postgraduate awards

  • All faculty research awards

Royal Irish Academy of Music
 4:30pm
 Faculty of Engineering & Computing
  • All awards (Excluding Master of Science  in Electronic Commerce (Technical))

 

Faculty of Science & Health
  • Awards of the School of Physical Sciences (incl. research awards)

 

Saturday, 4th November

10:15am
Dublin City University Business School
  • Bachelor of Business Studies (International Finance)

  • Bachelor of Science in Marketing, Innovation & Technology (Digital)

  • All postgraduate awards (excl. Master of Science in Management and Master of Science in International Management)

  • All faculty research awards

 1:30pm
 Dublin City University Business School
  • Bachelor of Arts in Accounting & Finance

  • Bachelor of Science in Aviation Management

  • Master of Science in Management

  • Master of Science in International Management

 

Open Education
  • All awards


 Access


The venue for the ceremony, the Helix, is wheelchair accessible.  However, if you or your guests require assistance to access the venue or other parts of the campus, it is essential that you contact us in advance (see Contact Details below) so that we can provide the service you need.  It is particularly important that you let us know if you would have any difficulty in accessing the stage to receive your parchment.  It is accessed by a short flight of steps (backstage ramp access is available).

Procedures
When you arrive at The Helix, you will be directed to the first floor to register that you are going to graduate in person. You will then be directed to your seat.  All graduands must be robed and seated not less than twenty minutes before the ceremony begins.  The final roll-call will then be taken.  Anyone who has not signed in by this time will be deemed to be absent and will have their award conferred in absentia.

Following the academic procession and introductions, graduands’ names will be called out in alphabetical order by degree/diploma programme, and all graduands will go up to the stage in turn.  You will be directed by the Master of Ceremonies when to approach the stage.  When your name is called, you should proceed onto the stage to receive your parchment.  It will be presented to you by the President of the University, Professor Brian MacCraith.  After you have accepted your parchment and shaken hands with the President, you should descend and return to your seat.

Please note that the name that will appear on your parchment is the name that was recorded on your most recent statement of examination results.

Refreshments
Refreshments will be served in the Helix on the three floors immediately following the graduation ceremony. Graduands should go to the relevant floor indicated in the Reception Schedule.


Photographers/Framers

The official commercial photographers/framers for the day, Lafayette Photography Ltd. will be located in the Henry Grattan building rooms CG01 to CG06.  Lafayette Photography Ltd. are located at Unit 44 Fashion City, Ballymount, Dublin, 24, Tel: 01 4295740.

For the best experience on graduation day, it is strongly advised to pre-book your photography online at  www.lafayette.iefollowing the drop down menus on the home page. Online bookings will close at midday the day before your graduation day. Lafayette Studios are open 2 hours prior to your ceremony and to avoid queues you can have your photographs taken beforehand. You do not need your parchment for your photographs as a prop will be provided.

All correspondence about photographs and frames should be conducted with Lafayette Photography Ltd., not with the University.   If you wish to buy a frame elsewhere rather than availing of the frames available from Lafayettes, you should note that each parchment measures 10” (25cm.) in width by 14” (35cm.) in length.

Do not use any unofficial photographers who may be on campus, as some graduates have complained of non-delivery of photographs or poor-quality work by these photographers.

Membership of Alumni Association

Link to Alumni Association Pages http://www.dcu.ie/alumni/index.shtml

You may wish to note that your DCU e-mail address does not expire after you have left the University.  It is a lifelong address.

Glasnevin Campus Map
Information on getting to DCU Glasnevin campus is available here and a map of the Glasnevin campus is available here.

Car Parking

Please note that car parking spaces are limited. Graduands and their guests are strongly encouraged to consider the possibility of using an alternative form of transport. All those arriving by car should come into the Glasnevin campus by the Collins Avenue entrance, and will be directed from there.  Most visitors will be directed to use the multi-storey car-park fronting Collins Avenue.  A charge payable on exit, will apply.   Details about bus services are available at: http://www.dcu.ie/info/get_to.shtml

Contact Details

Queries relating to graduation may be directed to:

The Graduation Query Form: https://www.dcu.ie/registry/graduationqueries.shtml

The following queries should not be directed above:

  • queries about the hire of academic dress (contact www.phelanconan.com)
  • queries about booking photography and framing (contact details to follow)

Bernadette Casserly  Tel: 01 – 700 8255

Orna Heuston Tel: 01 – 700 5339

Janetta Meszarosova  Tel: 01 – 700 5391 

Marion Tucker  Tel: 01 – 700 5398

Anne Daly Tel: 01 – 700 8564

Geraldine Leavy Tel: 01 – 700 5905

Jennifer McShane Tel: 01 – 700 5565

Roisín Morris-Drennan Tel: 01 – 700 6275

Paul Moore Tel: 01 – 700 5465

Registry, Glasnevin Campus, Dublin City University, Dublin 9.

Checklist

Please ensure that you have confirmed your attendance/non-attendance for the ceremony.

  • Ensure that you have printed off the tickets for your guests to present at the ceremony.
  • Refer to the Information on academic dress so that you know which type of robes you will need to hire.  Book your robes online (go to www.phelanconan.com).
  • Ensure that you are in good financial standing with the University having paid all fees and cleared all other debts (including outstanding Library fines) and having returned all Library books.
  • Ensure that you have referred to the Glasnevin campus map.